July FY 2013 Database Group Purchase

Meet your FY13 Database Purchase Advisory Group:

Bryan Blank, Assistant Head of Adult Services at Elmhurst Public Library
Lori Craft, Library Director at Clarendon Hills Public Library
Sharon Dudeck, Youth Services Manager at Tinley Park Public Library
Mary Dunneback, Head of Reference Services at Oak Lawn Public Library
Nancy Nosek, Head of Reference at South Holland Public Library
Bonnie Reid, Coordinator of Reference and Information Services at Downers Grove Public Library
Katherine Sofianos, Assistant Director/Head of Adult Services at Chicago Ridge Public Library
RoseAnn Vonesh, Electronic Access Administrator at Oak Park Public Library
Susan Weinmann, Resource Sharing Manager at RAILS
Stacy Wittman, Head of Reference at Eisenhower Public Library

 

As of 4/23/12, pricing from EBSCO has been revised. Due to a concern with confidentiality,
pricing for these resources will no longer be posted on this page. Please contact Susan Weinmann directly with any and all questions. EBSCO package information can be found here.

Please see this year's excellent group offer for ProQuest's Culture Grams [individual pricing to come]

 

Offers expires on 6/1/2012

Pricing on World Book Online is pending.

The group has recommended that Grolier's Lands and Peoples not be renewed for FY13.

More information is to come.

 

FY13 Timeline:

• SWAN March Quarterly meeting: present goals and the FY13 Database Group Purchase Package
• SWAN June Quarterly meeting: present final pricing and participants

 

FAQ

Is there a trial so that I can explore the EBSCOhost databases?

You betcha. Please visit the RAILS website here: http://www.railslibraries.info/resource-sharing/discounts
and see "FY13 EBSCOhost databases for LLSAP member libraries."

 

What products is the Database Advisory Group recommending this year?

This year, the package consists of the large EBSCO package, World Book Online, and ProQuest's Culture Grams.

 

What is the process for participating in the FY13 purchase?

All of the pricing and product information will soon be shared. In a few weeks, please look for a survey tool which will contain
order forms. You will simply respond to the survey with your final commitment. There will be a change in the contract and
billing process. The vendors will deal directly with each library when it comes time to sign contracts and pay invoices.

 

Federated Search Tool

SWAN no longer subscribes to the federated search tool known as "Research Pro". There are no plans
underway for purchasing a replacement product.

 

 

Final Participants and Pricing Information

Final Pricing Exhibit for the FY2013 Database Group Purchase [to be determined]

Complete list of the FY2013 Database Group Purchase Participants [to be determined]

 

 

Links for Group Purchase Participants

EZProxy Database Links were created for libraries that are participating in the annual group purchase of
subscription databases. The purpose of this document is to provide Web URL links for each of the participating SWAN libraries.

This document provides the following:

• Links to your databases from the vendors
• Links to your databases that authenticate patrons if they are used outside of your library
• Links that if used within your library, will not prompt for patron authentication but instead go directly to the database resource

Authentication

The database links are using a proxy product called "EZProxy" which is hosted by SWAN. The authentication will require a valid patron barcode and password. The password is the last name of the patron.

You need your library’s SWAN Members login to access this information.  Please contact SWAN at 630.734.5151 for this information.

PDF Document with links for all libraries [LOGIN]

Spreadsheet Document with links for all libraries [LOGIN]

 

Statistics Access

Statistics for database use can be accessed in the following ways:

• Individual vendors by your library account:
  
  EBSCO: Each participant has a unique account and password. Please contact the EBSCO tech support for password information. Passwords can easily be re-set, but expire after 15 days if not used. Password re-sets require an email address to which the new password can be sent.


Gale: Each participant has a “somewhat” unique URL, user name and password. Please contact Gale tech support with problems accessing your library's statistics.


World Book: Each participant has a unique account and password. Please visit the World Book Online help page for assistance. For login information, please contact World Book Online technical support.


Grolier: Each participant has a unique account and password. Please contact Grolier technical support for assistance.

• SWAN EZProxy Statistics:

  These will be provided by SWAN in a website available to you. The statistical reports are currently being created by Versatile and SWAN staff.

 

 

Training

 

EBSCO

NoveList Support Center

Getting started with NoveList

General NoveList information page

Similarities and Differences between K - 8 and NoveList

Live Session Online Training Tutorials

 

These PowerPoints will give you information on navigating this resource and on how to find specific types of information:

NoveList K - 8 Overview

NoveList Overview

 

NoveList Tutorials and Information:

Tutorial: Overview of NoveList

How to find books based on appeal

Where to find BookTalks

Tutorial: How to view and print your results

Tutorial: How to find great author, title, and series recommendations

How to get a persistent link to a book title

Where to find the Find Similar Books feature

Where to find editorial content to help me find my next book to read

Tutorial: How to easily find the answers you need

Scavenger Hunt! (a great way to learn a new resource)

 

NoveList K - 8 Tutorials and Information:

Tutorial: Overview of NoveList K - 8

Tutorial: How to find books based on appeal

Tutorial: How to view and print your results

Tutorial: How to find great author, title, and series recommendations

Tutorial: How to easily find the answers you need

Scavenger Hunt! (a great way to learn a new resource)

 

 

World Book

Online Training

Informational Memo about your World Book resources

Your World Book Subscription gives you access to:
• Maps
• Encyclopedia Articles
• Dictionary
• Translations
• Magazine Articles
• Authoritative Websites
• Videos
• Citation Builder
• Timelines
• Archival World Book content
• Tutorials
• Science Projects
• Biographies
• World Newspapers
• Educational games and learning activities for kids
• Spanish encyclopedia (includes read-aloud feature)
• Free training by World Book staff by request

Promotional Bookmark [LOG IN]

FACT or FICTION Bookmarks [LOG IN]

 

Troubleshooting Steps

We can best assist you when you have some basic information available. Answer these questions before contacting the RAILS Resource Manager..

• Identify the database(s) and/or vendor(s). Are you receiving any type of message? If so, please jot down..
• Is the problem with one database, one vendor or all databases, all vendors?
• Has the library’s IP address changed? Has the library acquired an additional IP address due to new or addtional service providers (i.e. Comcast)? All IP additions and changes must be reported to SWAN.
• Does the problem occur while in the library or remotely, while accessing from home or other site?

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Chicago Tribune Renewal: Spring of FY12

Important Documents:

new SWAN Renewal Pricing Estimates (three-page document) [password-protected]

*please contact Susan Weinmann at susan.weinmann@railslibraries.info with questions

Intergovernmental Agreement for round one

Intergovernmental Agreement for round two

Check whether your FY12 signed agreement has been received

 

Round one coordination is finished. See document for your billing totals. [password protected]

Round two pricing has been completed. See document for your billing totals. [password protected]

 

Instructions for submitting the Intergovermental Agreement between SWAN and Library:

• Fill in the information and either provide a library director signature or Board signature (only if required by your Board)

• Fax to the attention of Susan Weinmann, RAILS Resource Sharing Manager at: 630.734.5050 or scan and email to susan.weinmann@railslibraries.info


• Please note that the deadline for round one agreements is: Wednesday, 2/29/12 at 5 p.m.


• Please note that the deadline for round two agreements is: Friday, 3/30/12 at 5 p.m.


• Service will begin as soon as SWAN has signed the contract with Proquest and links have been provided

 

FAQs

Does this subscription include the Chicago Tribune archives? Are they included in this price?
Would they be included for an additional cost?

This basic subscription includes Chicago Tribune access from 1985 - present. Getting access to the
archives (pre-1985) would require an additional purchase of the Historical Chicago Tribune. Please indicate in the survey whether you would like only the current Chicago Tribune or both current and historical.

 

Do I contact you to find out how to set up patron remote/home access?

Please contact Proquest at (800) 521-0600 ext. 2971 or visit the online Technical Support Help Center here.

What if I already signed on with Proquest?

Discounts are contingent on being a part of the SWAN Group Purchase. You should call your Proquest
rep to see whether you can still be added onto the SWAN Group Purchase. Please note that the
deadline to join the group purchase is 2/29/12.

 

Will Proquest provide MARC bibliographic records with this subsciption?

No, Proquest will not provide MARC bibliographic records with this subscription.

 

When will I be billed for my purchase?

SWAN will work with the RAILS Finance Department to determine the answer.

 

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