Unemployment Compensation Group Account (UCGA)
Participating libraries are able to submit their portion of unemployment compensation directly to LIMRiCC rather than the state. MLS computes a yearly rate based on the three year history of claims and taxable payroll for each library with a maximum rate of 5%.
Who can join
Any public library, library system or library district within the state of Illinois.
How to join
Contact Scott Remmenga at (630) 734-5127 or April Krzeczkowski at (630) 734-5132
Quarterly Wage Detail Template: Please complete this excel worksheet if you are still submitting handwritten wage detail reports. This can replace the manual calculation and send a copy with the Quarterly Contribution Report.
- Payment Due Dates
Within 45 days of the last day of the quarter - May 15, August 15, November 15 and February 15.
- Forms/Reports to Send
The original UI-3/40 should be sent to the state and a copy of the UI-3/40, the contribution report and payment should be sent to the Accounting Department at MLS unless you have a payroll service filing your taxes. If a payroll service is filing your taxes, send a copy of the employee detail page and the total page along with the contribution report and your payment to the Accounting Department at MLS.
- Payment of Claims
LIMRiCC pays unemployment claims on the library's behalf using the funds from the unemployment pool and adjusts the member's account accordingly.
- TALX Employer Services
TALX are LIMRiCC's unemployment consultants; they deal with issues related to claims. Please contact Jackie Young, our account representative of TALX Employer Services at 314-684-2581, jaclyn.young@talx.com, with any questions related to claims.
- Illinois Department of Employment Security (IDES) Letters or Statements
All charge statements and bills should be forwarded to the Accounting Department at MLS immediately. All other correspondence including Notice of Claims should be faxed to Corinne Flusche of TALX at 800/250-7608 immediately.
- UI-3/40 Due Date
Although you do not pay the state directly, the UI-3/40 must be filed by the due date, which is the end of the month following the end of the quarter - April 30, July 31, October 31 and January 31. Otherwise the state will charge a penalty.
- Procedures to Follow When an Employee Leaves
Whenever an employee is terminated, complete a Notice of Employee Separation form within one working day of termination and send it to the attention of Corinne Flusche at the address on the form or fax it to Corinne Flusche at 800/250-7608.
- Dividends
All libraries who have been members for at least ten years and who have a credit balance will receive a refund each year that the pool has funds in excess of $1,000,000 as of the June 30 audited financial statements. The refunds shall be based on the ratio of the credit balance in the qualifying individual members accounts to the total balances of all of the qualifying member accounts. The dividends will be distributed by November 30.
Additional Forms and Links
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